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Privacy Policy
This Policy was last changed on June 10, 2026
Privacy Policy
Move That Mountain Functional Medicine
Website: www.movethatmountainlife.com
Move That Mountain Functional Medicine (“Move That Mountain,” “we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us through our website, online forms, email communications, scheduling links, newsletters, educational resources, and related services.
This Privacy Policy explains what information we collect, how we use it, how we protect it, and what choices you have regarding your information. By using this website, submitting information through this site, signing up for our emails, requesting a discovery call, or communicating with us through online forms, you agree to the practices described in this Privacy Policy.
This Privacy Policy applies to information collected through our public website and related online communications. If you become a client or patient of Move That Mountain Functional Medicine, additional privacy protections may apply, including our HIPAA Notice of Privacy Practices and any consent forms or agreements provided through our secure client portal.
1. Information We Collect
We may collect personal information that you voluntarily provide to us, including but not limited to:
Name
Email address
Phone number
Mailing address, if provided
Information submitted through contact forms, discovery call requests, health questionnaires, or intake forms
Information related to your health concerns, wellness goals, lifestyle habits, symptoms, or reasons for seeking services
Payment-related information, if applicable
Any other information you choose to share with us by email, form, phone, text, or client portal
We may also automatically collect limited technical information when you visit our website, such as:
IP address
Browser type
Device type
Pages visited
Time spent on the website
Referring website or search source
General website usage data
This type of information helps us understand how visitors use our website and improve the experience we provide.
2. Health Information and HIPAA Notice
Move That Mountain Functional Medicine may collect health-related information when you request services, complete intake forms, schedule a consultation, become a client, or communicate with us about your health.
Information submitted through general website contact forms or regular email may not be fully secure and should not be used to send urgent, highly sensitive, or emergency medical information.
Once you become an established client or patient, certain health information may be considered Protected Health Information (“PHI”) under the Health Insurance Portability and Accountability Act of 1996 (“HIPAA”) and related privacy laws. In those cases, your health information is handled according to our HIPAA Notice of Privacy Practices, client agreements, and applicable law.
If there is any difference between this general website Privacy Policy and our HIPAA Notice of Privacy Practices, the HIPAA Notice of Privacy Practices will control regarding Protected Health Information.
3. How We Use Your Information
We may use the information we collect to:
Respond to your questions or requests
Schedule discovery calls, consultations, or appointments
Provide functional medicine, lifestyle, wellness, coaching, or educational services
Review intake forms, questionnaires, or health-related information you choose to submit
Send appointment reminders, follow-up messages, or practice-related communications
Send newsletters, educational content, announcements, or updates if you have opted in
Improve our website, services, educational resources, and client experience
Process payments, if applicable
Maintain business records
Comply with legal, regulatory, professional, or ethical obligations
Protect the safety, security, rights, and integrity of our practice, website, clients, and users
We do not sell your personal information.
4. Email, Text, and Communication Consent
If you provide your email address or phone number, you may receive communications from Move That Mountain Functional Medicine related to your inquiry, requested services, appointment scheduling, educational resources, newsletters, or practice updates.
You may unsubscribe from marketing or newsletter emails at any time by clicking the unsubscribe link, if available, or by contacting us directly.
Please understand that regular email and text messaging may not be fully secure. For private health-related communication, established clients should use the secure client portal whenever available.
5. Third-Party Services and Platforms
We may use trusted third-party platforms to help operate our website and practice. These may include, but are not limited to:
Website hosting platforms
Scheduling systems
Email marketing platforms
Client portal or electronic health record platforms, such as Practice Better
Payment processors
Analytics tools
Form or survey tools
Video conferencing platforms
These third parties may collect or process information as needed to provide their services. We encourage you to review the privacy policies of any third-party platforms you use through links or services connected to our website.
We make reasonable efforts to work with reputable service providers, but we are not responsible for the privacy practices of third-party websites or platforms that we do not control.
6. Cookies and Website Analytics
Our website may use cookies, tracking technologies, or analytics tools to help us understand how visitors interact with the site.
Cookies are small files placed on your device that may help the website function properly, remember preferences, or provide information about website traffic and usage.
You may be able to adjust your browser settings to refuse cookies or notify you when cookies are being used. Some website features may not function properly if cookies are disabled.
7. Sharing of Information
We may share personal information only when appropriate and necessary, including:
With service providers who help us operate our website, scheduling, email, client portal, payment, or business systems
When required by law, court order, subpoena, regulation, or legal process
To protect the rights, privacy, safety, or property of Move That Mountain Functional Medicine, our clients, website users, or others
With your consent or at your direction
As part of professional, legal, accounting, compliance, or business support services
We do not sell, rent, or trade your personal information to outside marketers.
8. Data Security
We take reasonable administrative, technical, and physical measures to protect personal information from unauthorized access, disclosure, misuse, loss, or alteration.
However, no website, email system, online form, or electronic communication is completely secure. You should use care when deciding what information to send through general website forms, regular email, or text messaging.
For established clients, sensitive health-related communication should be sent through the secure client portal whenever possible.
9. Your Choices and Rights
Depending on your relationship with our practice and applicable law, you may have the right to:
Request access to personal information we maintain about you
Ask that inaccurate information be corrected
Request that certain communications stop
Unsubscribe from marketing or newsletter emails
Ask questions about how your information is used
Request information about our privacy practices
If your information is Protected Health Information under HIPAA, additional rights may apply, including rights described in our HIPAA Notice of Privacy Practices.
To make a privacy-related request, please contact us using the information listed below.
10. Children’s Privacy
Our website and services are intended for adults. We do not knowingly collect personal information from children under the age of 13 through this website.
If we learn that a child has submitted personal information through our website without appropriate consent, we will take reasonable steps to delete that information.
11. Educational Information Only
The information provided on this website, in newsletters, articles, social media, videos, radio programs, downloads, or other educational resources is for general educational purposes only.
Website content is not intended to diagnose, treat, cure, or prevent any disease and should not replace medical advice from your licensed healthcare provider.
Submitting information through this website does not automatically create a provider-patient relationship. A professional relationship is established only after appropriate intake, consent, acceptance into care, and completion of required agreements.
12. Links to Other Websites
Our website may contain links to third-party websites, articles, resources, product companies, supplement companies, lab companies, scheduling tools, or other online platforms.
We are not responsible for the content, security, or privacy practices of any third-party websites. Visiting third-party websites is at your own discretion, and you should review their privacy policies before submitting personal information.
13. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our website, services, technology, legal requirements, or business practices.
When we update this Privacy Policy, we will revise the effective date at the top of this page. Your continued use of the website after changes are posted means you accept the updated Privacy Policy.
14. Contact Us
If you have questions about this Privacy Policy, your personal information, or how your information is handled, please contact:
Move That Mountain Functional Medicine
Attn: Privacy Questions
Email: [email protected]
Phone: 216-302-8727
Website: www.movethatmountainlife.com
Important Notice
If you are experiencing a medical emergency, do not use this website, email, text message, or online forms to seek help. Call 911 or go to the nearest emergency department
The Information We May Gather
When you register for a Site, you may provide us certain information including your name, email address, screen name, password, demographic information, and the health topics that interest you;
To engage a Site’s social networking function, you may add to your profile by providing information about your interests or health topics. For example, your profile may list your favorite healthy foods or movie;
If you are registering for a customized program, you may provide us answers to questions we use to provide you the program;
If you sign-up to receive a newsletter, enter a contest or participate in social networking activities, we may require that you provide us contact information (e.g., email or physical address);
If you purchase a product or service through the Site, we collect credit card information, and you may provide us with personal information in the course of email, customer support interactions, and surveys.
You can choose not to provide us with certain information, but this may stop you from gaining access to a Service or limit the features that you can use.
Message Boards And Chats
We may make message boards, chat rooms, and other interactive forums available as part of the Services. You should be aware that any information which you post to these interactive forums or otherwise choose to make publicly available, including your Personal Information, may be disclosed and available to all users who have access to that portion of the Site or Services, and is therefore no longer private. By using these interactive forums, you agree that we are not responsible for any information that you disclose or communicate in such forums, and any disclosures you make are at your own risk.
The Site and Services are not directed or intended for children under 13 years of age. We do not knowingly collect Personal Information from individuals under 13 years of age. If you are under 13 years of age, you should not register or provide Personal Information on the Site or through the Services. If we later obtain actual knowledge that a user is under 13 years of age, we will take steps to remove that user’s Personal Information from our systems. If you are the parent or guardian of a child whom you believe has disclosed Personal Information to us, please contact us at so that we may delete and remove such child’s information from our systems.
Co-branded Sections Of The Sites
Certain portions of the Site may be co-branded with a third party business partner and subject to a different privacy policy that is either the partner’s privacy policy or a privacy policy developed jointly by us and our partner (collectively the “Co-branded Policy”). The partner’s collection, use and dissemination practices regarding any data or Personal Information provided by, or obtained from users of these Co-branded portions of the Sites will be governed by the Co-branded Policy. The Co-branded Policy will make clear if our use and dissemination of Personal Information will be governed by the Co-branded Policy or this Policy. Please read the Co-branded Policy for each Co-branded Site before providing any Personal Information.
Third Party Links
The Sites may link to websites operated by third parties that we do not control. We do not monitor, control, or endorse the information collection or privacy practices of any third parties. We strongly encourage you to become familiar with the privacy practices of every website you visit and to contact them if you have any questions about their respective privacy policies and practices. This Policy applies solely to information collected by us through the Sites or Services and does not apply to these third party websites. The ability to access information of third parties from the Sites or Services, or links to other websites or locations, is for your convenience only and does not signify our endorsement of such third parties, their products, services, websites, locations or their content.
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